Your Salon’s Christmas Game Plan: Stay Booked, Paid, and in Control

The festive season is when your salon truly shines, but behind the glow, it takes strategy and smart systems to keep things running smoothly. Here’s your step-by-step Christmas game plan to keep your salon running smoothly and your clients coming back in the new year.

🗓️ 1. Lock in Your Roster Early

December runs best when everyone knows exactly where they need to be.

• Get staff availability early so you can plan rosters in advance.
• Schedule your busiest days first, and build rest breaks into long shifts.
• Share the roster digitally so your team always has the latest version.

🪄 Ovatu Tip: Manage your team schedule inside Ovatu so shifts automatically sync with your online booking availability.

💇‍♀️ 2. Keep Your Chairs Full with Waitlists

No-shows and cancellations are inevitable, but empty seats aren’t.

• Allow clients to add themselves to your waitlist so every cancelled spot can be instantly filled.
• Enable automatic notifications so clients can jump on new openings in real time.

🪄 Ovatu Tip: Activate your waitlist feature so clients can book from cancellation alerts while you keep working.

💳 3. Boost Holiday Sales with Digital Gift Cards

Gift cards are your festive secret weapon.

• Sell them online so last-minute shoppers can purchase anytime, anywhere.
• Feature them in-store and across socials as easy, thoughtful gifts.
• Customise your design and track redemptions automatically.

🪄 Ovatu Tip: Link your digital gift cards directly in your Mini Site or Instagram bio — they’re a 24/7 revenue stream.

🧾 4. Save Time with Online Forms

Paperwork slows you down when every minute counts.

• Move to digital forms for patch tests, consent forms, and treatment notes.
• Clients can complete them ahead of time, reducing check-in bottlenecks.
• No paper, no scanning, no lost forms.

🪄 Ovatu Tip: Automate your forms to send with appointment confirmations and reminders.

💻 5. Let Online Booking Handle the Rush

When your phone’s ringing off the hook, online booking keeps things calm.

• Stay open 24/7 so clients can book when it suits them.
• Reduce double-handling by letting clients choose staff, times, and services.
• Free up your front desk to focus on in-salon clients.

🪄 Ovatu Tip: Embed your Mini Site link in your Instagram bio and Google Business profile for instant bookings.

💰 6. Take Deposits and Payments Online

Stop chasing no-shows and start securing your income upfront.

• Take deposits when clients book online to lock in commitment.
• Offer secure online payments for gift cards, deposits, or services, even from mobile.
• Save time on checkout by letting clients pay digitally.

🪄 Ovatu Tip: Enable deposits or pre-payments in your online booking settings to protect your busiest month from cancellations.

📦 7. Stay Stocked and Stress-Free

Running out of product mid-rush? Not this year.

• Do a full stocktake in early November.
• Order your bestsellers and gift sets early to avoid supplier delays.
• Track usage and reorder levels inside your system.

🪄 Ovatu Tip: Use Ovatu’s product tracking to monitor inventory and reorder before you run out.

🎯 8. Turn Holiday Chaos into New-Year Loyalty

The festive rush brings new faces, don’t let them fade away.

• Encourage rebookings before clients leave the salon.
• Send a January thank-you email or discount for loyal clients.
• Use automated follow-ups to keep your books full into the new year.

🪄 Ovatu Tip: Add a rebooking link to your follow-up automations.

A smooth December doesn’t come from working harder, it comes from working smarter. By automating your bookings, payments, forms, and follow-ups, you’ll reclaim your time, reduce stress, and create a calmer, more joyful salon experience for everyone.

🎁 This Christmas, let Ovatu handle the chaos — so you can focus on the magic.